CASE STUDY
How Kalon rebuilt HTPB’s invite system and drove RSVP conversion to 95%
UI/UX Design
Web Development
High Tech Ministries
CASE STUDY
UI/UX Design
Web Development
High Tech Ministries
Streamlined registration and seamless guest management for the Southeast’s premier invite-only networking event that saved 20% of staff time on support requests.
Design
UX Research
Blazor Front-end Development
SQL Database
Automation
The HTPB Table Host Web Application was built as a user-centric platform designed to simplify the event management process for table hosts and save time for event staff. It empowers users to efficiently manage guest lists, send invitations, and track responses, making the event planning process smooth and stress-free.
The existing invitation system was not intuitive and table hosts had to frequently reach out to event staff for help. Hosts also found it difficult to follow up with guests who haven’t responded, as the legacy system lacked automated reminders and clear status updates, leading to missed confirmations and confusion. Event staff spent a lot of time making last-minute changes for table hosts.
An easy-to-use web app that table hosts can access from their phone or desktop to invite and manage guests. The application provides visibility into the status of invitations and features automated follow-up reminders, allowing table hosts to focus on getting the right people to their table. Making it simple for table hosts to manage their table reduced the support load on event staff and provided a great level of table host satisfaction.
What Is Our Process?
Kalon designed a comprehensive data platform that transformed how FaithBridge opThe HTPB Table Host Web Application was built as a user-centric platform designed to simplify the event management process for table hosts and save time for event staff. It empowers users to efficiently manage guest lists, send invitations, and track responses, making the event planning process smooth and stress-free.erated:
What Is Our Process?
In the UX/UI Exploration & Research phase, we employed sketching, stakeholder interviews, user personas, and journey maps to deeply understand user needs and business goals. This process ensures our designs are both user-centered and strategically aligned.
Crafting a design system that aligns with UI standards while staying true to the established brand involves thoughtful grid alignment, consistent typography, and a cohesive color palette. Each element is designed to capture the user's attention and reinforce the brand’s identity in a visually appealing way.
Redefining Event Success:
The HTPB Table Host Web Application was built as a user-centric platform designed to simplify the event management process for table hosts and save time for event staff. It empowers users to efficiently manage guest lists, send invitations, and track responses, making the event planning process smooth and stress-free.
Our updated system streamlines the entire guest management experience, from sending out invitations to tracking RSVPs. Table hosts can effortlessly invite guests by filling out a simple form with their details. The system supports sending multiple invitations in one go and allows for personalized messages using custom fields. Table hosts can also preview the invitation before sending to ensure accuracy.
Once invitations are sent, guests receive an email with all event details, including a clear RSVP link. The guest can easily respond, choosing to accept, decline, or mark their response as "maybe." As soon as they RSVP, the table host receives an instant notification, ensuring they stay informed and can manage their guest list efficiently.
